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Desktop Accounting

manage every aspect of your accounting and business processes

Accounts Solutions

The solution for small businesses looking for greater control over their financial operations

  • Designed to offer a virtual accounts department
  • Multi-user ready for up to three networked concurrent users
  • Optional modules to increase functionality
  • From £395

This is designed to offer businesses a ‘virtual accounts department’. Accounts Edition is ideal for smaller businesses looking for greater control over their financial operations.

Accounts Edition offers enhancements to the functionality of Prelude Professional Accounts offering a multi-user environment for up to three networked concurrent users.

As with all our accounting software, upgrading from Accounts Edition is extremely simple. There is no need to re-install, re-train or re-input data. By entering a new activation code, you can immediately upgrade to include extra modules or to our Business or Commercial Editions.

A summary specification of Accounts Edition is outlined below:

  • Create/email sales invoices, credit notes, statements and supplier remittance advices
  • Design your own stationery to professional quality
  • Manage your customers, suppliers, products & services with a simple import facility
  • Manage Bank & Credit Control, VAT Returns
  • Editable chart of accounts
  • Easy-to-read preset reports
  • Sales & Purchase Daybooks
  • Real-time Integrated Accounting
  • Multiple Bank Accounts
  • Bank Reconciliation
  • Petty Cash and Cash Sales
  • Period Accounting with full Audit Trail
  • At-a-Glance – Summary of Debtors, Creditors, Bank, VAT with drill-down to details
  • Sales and Purchase Ledger with Full History
  • Data & Document Export

Accounts Additional Features:

  • Stock Control
  • Purchase Order Processing
  • Sales Order Processing
  • Level Security
  • Barcode Integration

Accounts Edition EPOS:

  • A fully-integrated point-of-sale system
  • Handles both Cash & Account Customers
  • Detailed Payment Type Analysis

A total business management solution for growing and established businesses

  • Can be configured as an advanced accounts department or a business process driven system
  • Multi-user, multi-location, multi-currency
  • Additional modules extend functionality
  • From £650

This is a total business management solution for growing and established businesses. The software can be configured as an advanced accounts department or as a business process driven system.

Business Edition can be operated by users in multiple locations through the use of password security. Business Edition offers the latest product distribution processes, incorporating remote wireless ordering and inventory movement. The software uses barcode scanning with real-time integration to the core financial ledgers. The Edition also offers a comprehensive and flexible management information and reporting system which links to Microsoft Office and other industry standard programs.

As with all our accounting software, upgrading from Business Edition is extremely simple. There is no need to re-install, re-train or re-input data. By entering a new activation code, you can upgrade to add additional concurrent users, to Commercial Edition or add additional modules.

Business Edition includes all the elements of Accounts Edition plus the following additional features:

  • Sales Analysis by Customer/Product
  • Sales Commission Calculations
  • Purchase Invoice Register
  • Payments by BACS
  • Budgetary Control and Variance Analysis
  • Automatic Payments & Cheque and/or Remittance Advices
  • Management Reports
  • Multiple Delivery Addresses
  • Future Postings
  • Customer and Product Sales Analysis
  • Ledger Drilldown and Sales Invoice re-print
  • Level and User Security

Business Additional Features:

  • Stock Control
  • Purchase Order Processing
  • Sales Order Processing
  • Barcode Integration
  • Foreign Currency
  • Project / Job Costing

Business Edition EPOS:

  • A fully-integrated Point of Sale system
  • Handles Cash and Account customers
  • Detailed Payment Type Analysis
  • User Login
  • Multi-branch support
  • VAT-inclusive or VAT-exclusive invoicing

 

Providing solutions for larger businesses and businesses with specific needs, the Commercial Edition is our most comprehensive software package

  • Flexible to your needs offering integration and bespoke applications
  • A full multi-user system with advanced security functionality
  • Incorporates all the features of the preceeding editions, please additional modules like EPOS and multi-location stock
  • A range of standard functionality including multi-currency and fixed asset management
  • From £950

As our most comprehensive accounting software package, the Commercial Edition provides a powerful system for larger businesses and businesses with specific needs requiring complex accounting solutions.

Commercial Edition can provide a multi-user, multi-location, multi-currency environment incorporating the latest business automation solutions, remote and internet access.

As with all our accounting software, adding additional features to Commercial Edition is extremely simple. There is no need to re-install, re-train or re-input data. By entering a new activation code, your software can immediately access additional functionality.

Commercial Edition includes all the elements of Business Editionas well as the following additional features:

  • Report Generator
  • Fixed Assets
  • Bespoke modification

Commercial Edition EPOS:

  • A fully-featured, multi-site, integrated Point of Sale system

 

Accounting Modules

Diamond Discovery software is built on the foundation of our integrated Financial Ledger Accounting platform. The Sales, Purchase and Nominal Ledgers integrate with each other and the Business Modules to offer a total business management solution.

Sales Ledger

With our Sales Ledger you can achieve accurate credit control, prompt invoicing and debiting of customers’ accounts, comprehensive reports and analysis of sales activities and much more:

  • Full customer details including payment contact information, trading terms, On Stop
  • Sales daybook with invoices, credit notes, batch postings and CSV import
  • Invoice with customer-specific products and services prices and discounts
  • Design your own invoices, credit notes and statements to professional quality
    • Save time and money on pre-printed stationery
  • Full sales transaction history and invoice re-printing
  • Multiple delivery address maintenance
  • Include or exclude specific customers from statement and credit letter process
  • Sales Representative commission calculations
  • Comprehensive reports including Sales Analysis by Customer/Product/ Representative

Purchase Ledger

Control payments to suppliers and achieve greater levels of automation, thus cutting down administration time:

  • Full supplier details including payment contact information, trading terms, On Stop
  • Purchase daybook with invoices, credit notes, batch postings and CSV import
  • Full purchase transaction history
  • Purchase invoice register with independent authorisation
  • Batch payments by cheque, BACS
  • Comprehensive reports including Supplier Analysis/Turnover

Nominal Ledger

Integrate data from the Ledgers and Business Modules to provide key management information and reports such as Balance Sheet, Profit & Loss Account, Gross Profit Analysis etc. – up-to-date including the latest-entered transaction or journal:

  • Preset and configurable chart of accounts
  • Control Accounts for Debtors, Creditors and VAT
  • At-a-Glance facility – Summary of Debtors, Creditors, Bank, VAT with drill-down
  • Unlimited multiple bank accounts and bank reconciliation
  • Real-time integrated cashbook
  • Automatic payments & cheque and/or remittance printing
  • Petty cash and cash sales
  • Standard journal entry plus automatic recurring and reversing journals for accruals, prepayments, direct debits and standing orders
  • Configurable Management Accounts with budgetary control and variance analysis
  • Independent cost centres and department codes for powerful analysis
  • Multi-company consolidation
  • Secure period accounting with full Audit Trail and Trial Balance
  • Multi-currency support

This is the bit where you talk about user security.

Diamond Discovery software is designed with Stock Control as one of its major features. Integrated with the Core Financial Ledgers and Invoicing, Ordering, Job Costing and Point of Sale modules, it offers a great deal of flexibility in the way stock is handled including Assemblies / Bill of Materials and a variety of pricing schemes. The main features of Stock Control include:

  • 16-character reference code
  • 20-character barcode integration for all stock movements
    • can be used as an alternative stock reference
  • 100-character product description & 100-character extra description
  • Products, Assemblies & Services
  • Stock maintained in multiple locations, categories and bin locations
  • Record physical stock, on-order, allocated and free stock levels – all by location
  • Minimum stock levels plus re-order level and quantity
  • Fast stocktaking – by location or overall
  • A variety of pricing schemes including
    • buying and selling units – factors and prices
    • special prices and discounts automatically linked to customers
    • quantity break
    • product / customer price matrix
    • promotion price and period
    • split-pack surcharge
    • category discount
    • multi-currency selling prices (with Currency module)
  • VAT-inclusive or VAT-exclusive selling prices
  • Multiple preferred suppliers with supplier reference and cost
  • Stock record search by reference and description
  • Easy import of supplier product catalogues
  • Facility to record serial numbers
  • Global prices & costs update
  • Product notes and Customer specifications
  • Automatic Balance Sheet Stock valuation and reporting

This inclusive element of the Comprehensive Stock Control module allows you to define the components and costs of manufactured and processed products. Features of Assembly processing include:

  • Assemblies may be built up from individual components, sub-assemblies, services and labour rates from different departments
  • No practical limit to the number of components in an assembly/sub-assembly
  • Assembly record includes 16-character reference code, description, build quantity, fixed costs, material and labour overhead factors, and assembly hours
  • Manual or automatic manufacture of Assemblies
  • Assembly runs processed to Manufactures Register for later authorisation
  • Changes to component and labour costs are automatically reflected in the bill of materials
  • Manufacture Enquiry can be converted into a works order

Stock and manufacturing reports

A comprehensive range of standard reports with features and filters that can be previewed to screen, printed, saved to a variety of file formats and emailed.

  • Valuation by FIFO, Average, Current and Standard Costs
  • Detailed Movements list
  • Negative Stock report (based on actual or calculated free stock)
  • Stock Count List and Stocktake Report
  • Stock Enquiry, Stock Cards, Stock Summary
  • Re-order report
  • Slow-Moving Stock report
  • Stock File List
  • Price List, Barcode List
  • Assembly Breakdown Report (Bill of Materials) – lists the component and labour quantities and costs to arrive at a unit assembly cost
  • Used On Report (Parts List) – shows a list of Assemblies which include the Product item as a component
  • Material Cost Variance – analyse production profit margins
  • Manufacture Enquiry – for a production schedule, details the component requirement and analyses the requirement to in-stock, on order and any shortfall

Use of Barcode integration within Stock Control can significantly improve business processes. Diamond Discovery can offer a number of additional features and benefits:

  • Seamless Integration with Stock Control and Transaction Entry
  • Up to 20 characters per barcode
  • Option to allocate Special Price code to individual barcodes
  • Multiple barcodes per Product
  • Can also be applied to Services and Assemblies
  • Barcode List Report
  • Remote Data Capture

Remote Data Capture

With this feature activated, the user has the facility to collect a batch of data with a remote barcode scanner with which to create a Sales Order at the front desk, without a need to re-key any data.

This is achieved by the use of a hand-held scanner with data storage capacity which, when synchronised with the PC, downloads the stored data into a format that can be used by Diamond Discovery software. This is done seamlessly by the use of an on-screen button which transfers the data to a Sales Order for final editing. This method can also be used in a similar way to raise a Purchase Order to a Supplier.

A further option allows for a stocktake to be done remotely, with the required stock adjustments created automatically when synchronised with the PC.

 

Diamond Discovery software is designed with Sales Order Processing as one of its major features. Integrated with the Core Financial Ledgers and Invoicing, Stock Control, Purchase Order Processing and Costing modules, it offers a great deal of flexibility in the processing of sales of goods and services to your Customers and maintaining accurate and effective Stock Control. The features of Sales Order Processing include:

  • Tailor your own processes & input screens
  • Auto-sequential or manual order numbering
  • Process orders for Products, Assemblies and Services
  • Options to retain order number for delivery notes and invoices
  • Option to include order balances in credit check
  • VAT-inclusive or exclusive selling prices
  • Comprehensive stationery design (including alternative document formats)
    • order acknowledgements, delivery notes, picking lists & invoices
  • Unlimited items & order amendments
  • Notes for each order for internal use or printed with the order
  • Barcode scanning input
  • Automatic updating of allocated quantity in the stock record
  • Multiple invoices/deliveries per order
  • Multiple delivery addresses per customer
  • Automatic batch invoicing of orders
  • Automatic update of in-stock and allocated stock figures when goods are despatched
  • Quick enquiries on current & completed orders
  • Product specifications
  • Remote wireless ordering from notebooks, PDAs, digital pen forms
  • Can be used independently of Stock Control
  • Optional Extra Quotations module
    • Produce and store quotations
    • Re-use stored quotations
    • Unlimited items & amendments
    • Quick enquiries on current and completed quotations
    • Automatic conversion of quotation to order
  • Customer/ Product notes, last sales, sales analysis, stock levels and order information all available on order & quotation input screens
  • Full history

Sales Order reports

A comprehensive range of standard reports with features and filters that can be previewed to screen, printed, saved to a variety of file formats and emailed.

  • Order List
  • Order Action
  • Aged Orders
  • Orders by Customer, Product, Category, Stock & Bin Location, Sales Rep Code etc.
  • Despatches Due Report
  • Quotations reports
    • Quotations List
    • Follow-up Report
    • Aged Quotations

Diamond Discovery software is designed with Purchase Order Processing as one of its major features. Integrated with the Core Financial Ledgers and Invoicing, Stock Control, Sales Order Processing and Costing modules, it offers a great deal of flexibility in the processing of ordering goods and services from your suppliers and maintaining accurate and effective Stock Control. The features of Purchase Order Processing include:

  • Tailor your own processes & input screens
  • Auto-sequential or manual order numbering
  • Issue order number at start or end of process
  • Process orders for Products, Assemblies and Services
  • Options to retain order number for goods received notes and invoices
  • Option to use purchase invoice register
  • Allow over receipt
  • Book products into stock on receipt or invoice
  • Comprehensive stationery design
    • order acknowledgements, goods received notes
  • Unlimited items & order amendments
  • Notes for each order for internal use or printed with the order
  • Barcode scanning input
  • Automatic updating of on-order quantity in the stock record
  • Multiple invoices/receipts per order
  • Automatic update of in-stock and on-order stock figures when goods are received
  • Quick enquiries on current & completed orders
  • Can be used independently of Stock Control
  • Full history

Purchase Order reports

A comprehensive range of standard reports with features and filters that can be previewed to screen, printed, saved to a variety of file formats and emailed.

  • Order List
  • Order Action
  • Aged Orders
  • Orders by Supplier, Product, Category, Stock & Bin Location
  • Receipts Due Report
  • Uninvoiced Stock Receipts
  • Uninvoiced Stock Analysis

Diamond Discovery software is designed with Supply Chain Management as one of its major features. Integrated with the Stock Control, Sales and Purchase Order Processing modules, it offers the ability to maintain and forecast stock levels taking into account current levels and future Sales and Purchase Orders.

A user-defined calendar helps you to plan Purchase Orders in advance. Purchase Orders can be produced automatically to maintain re-order levels, minimum stock levels or simply to maintain a positive stock level, thereby minimising the risk of shortfalls and excess stock levels.

The features of Supply Chain Management include:

  • Project future levels of components, assemblies and finished goods
  • Automatically create Purchase Orders to maintain re-order level, minimum stock level or positive stock
  • User-defined stock level projection calendar
  • Colour-coded enquiry screen with drill-down to underlying detail

Reports

A comprehensive range of standard reports with features and filters that can be previewed to screen, printed, saved to a variety of file formats and emailed.

  • S.C.M. Projection
  • S.C.M. Exceptions
  • Suggested Purchase Orders
  • Assembly Manufacture Check
  • Summary Stock Projection
  • Delivery Planning Report

Diamond Discovery software is designed to seamlessly expand to include Project and Job Costing control. Integrated with the Core Financial Ledgers, Stock Control, Order Processing and Invoicing modules, it provides efficient entry and processing of all project-related transactions, project control and management of profitability. The features of Costing include:

  • Manage Contracts, Projects, Jobs and Transactions
  • Maintain unlimited Cost Codes by category: Materials, Labour, Sub-Contract, Sundry, Overheads, Revenues, Write-Offs
  • Maintain detailed Employee lists including personal details, default Cost Codes, rates and sub-contractor details
  • Maintain detailed Equipment lists including Type, Make, Model, detailed notes, default Cost Codes, rates and status
  • Time and Expense management – assign timesheet and other costs to Jobs
  • Resource management – allocate Equipment and Stock to Jobs
  • Transaction management – automatic link to other modules and the financial ledgers, assign orders and invoices to Jobs
  • Financial management – Set prices, estimates, budgets and monitor progress
  • Additional enhancement to include integrated Web Timesheet & Expenses

Costing reports

A comprehensive range of standard reports with features and filters that can be previewed to screen, printed, saved to a variety of file formats and emailed.

  • Job Record
  • Job List
  • Start Due Report
  • Retention Due Report
  • Cost Code List
  • Employee List
  • Contract Progress Report
  • Job Progress Report
  • Profitability Report
  • Transaction Lists by Job, Account, Cost Code, Employee, Equipment, Product
  • Timesheet Reports by Job, Cost Code, Employee

Diamond Discovery software is designed to seamlessly expand to include transacting and reporting in foreign currencies. Integrated with the Core Financial Ledgers, Ordering, Invoicing and Stock modules, the Foreign Currency module offers the ability to buy and sell products and services, process cash receipts and payments, report sales and purchase activity in foreign currencies. Management Reports (i.e. Balance Sheet and Profit & Loss reports) are presented in the business Home currency with foreign currency exchange differences calculated in real-time based on the current foreign currency exchange rates. The features of Foreign Currency include:

  • Unlimited user-defined foreign currency codes and descriptions
  • Unlimited foreign currency bank accounts
  • Foreign currency customer and supplier accounts
  • Buying and selling currencies for products and services
  • Multiple selling currencies for products and services
  • Process customer/supplier receipts/payments in customer/supplier or Home currency
  • Easily switch between Home/Foreign currency Customer/Supplier/Nominal Enquiries
  • Balance Sheet, Profit & Loss exchange rates for management reporting
  • Specific individual transaction exchange rates
  • Automatic calculation of Profit/Loss on exchange in management reports

Foreign Currency reports

Standard reports that can be previewed to screen, printed, saved to a variety of file formats and emailed.

  • List Exchange Rates
  • Potential Loss/Gains Sales
  • Potential Loss/Gains Purchases
  • Exchange Difference Reports
  • Many Sales and Purchases reports can be viewed in Home or Foreign currencies, e.g.
    • Aged Debtors / Creditors
    • Sales / Purchase Daybook Listings
    • Customer / Supplier Turnover

Diamond Discovery software is designed to seamlessly expand to include transacting and reporting in foreign currencies. Integrated with the Core Financial Ledgers, Ordering, Invoicing and Stock modules, the Foreign Currency module offers the ability to buy and sell products and services, process cash receipts and payments, report sales and purchase activity in foreign currencies. Management Reports (i.e. Balance Sheet and Profit & Loss reports) are presented in the business Home currency with foreign currency exchange differences calculated in real-time based on the current foreign currency exchange rates. The features of Foreign Currency include:

  • Unlimited user-defined foreign currency codes and descriptions
  • Unlimited foreign currency bank accounts
  • Foreign currency customer and supplier accounts
  • Buying and selling currencies for products and services
  • Multiple selling currencies for products and services
  • Process customer/supplier receipts/payments in customer/supplier or Home currency
  • Easily switch between Home/Foreign currency Customer/Supplier/Nominal Enquiries
  • Balance Sheet, Profit & Loss exchange rates for management reporting
  • Specific individual transaction exchange rates
  • Automatic calculation of Profit/Loss on exchange in management reports

Foreign Currency reports

Standard reports that can be previewed to screen, printed, saved to a variety of file formats and emailed.

  • List Exchange Rates
  • Potential Loss/Gains Sales
  • Potential Loss/Gains Purchases
  • Exchange Difference Reports
  • Many Sales and Purchases reports can be viewed in Home or Foreign currencies, e.g.
    • Aged Debtors / Creditors
    • Sales / Purchase Daybook Listings
    • Customer / Supplier Turnover

Diamond Discovery software is designed to include a Fixed Asset Register integrated with the Core Financial Ledgers.

It offers the ability to correctly and completely account for cost, accumulated depreciation, depreciation charges and asset disposals, automatically posting journals to the Nominal Ledger to include in Management Reports and to feed into final accounts production.

The features of the Fixed Asset Register include:

  • Asset Descriptions, Categories and other information
  • Choice of depreciation methods: straight line and reducing balance
  • Calculates period depreciation
  • Automatically journals Nominal Ledger

This the space to describe the Report Generator

Value-Added Features

If your business accepts (or would like to accept) credit and debit cards for payment for your goods and services, then integrating the card payment processing into the accounting application can make a lot of sense. Not only does it save time and improve accuracy by removing the need to re-key transaction data, but it also provides full traceability to your benefit and also for your customers.

Whilst retaining essential security features, we can reduce the costs associated with PDQ machines, transaction charges and dedicated phone lines.

Integrate with our EPOS and Sales Order Processing to save time and money.

  • Regular Debit & Credit Cards
  • Automatic Credit Card Verification with Orders
  • VGIS (Visa Global Invoice Specification) capable*
  • LID (Line Item Detail) capable*

* Many organisations, particularly in the public sector, accept or even require their suppliers to offer payment with VGIS and LID capabilities.

Credit Card Integration requires an Internet connection, preferably broadband.

This really has to be seen to be believed. For example, a paper-based order can be completed with the customer and signed accordingly. As it’s being written with the special digital pen, the data is being captured and can be transferred to the accounts software where a sales order is produced for manual checking. For the times you’re away from your premises, this data can be transferred via your mobile phone using bluetooth to the accounting system via 3G or GPRS.

Again, this can save time and reduce errors caused by re-entering data. Sales Orders and Invoices taken by staff out of the office can be seamlessly transferred and processed by your financial software with confirmations emailed to your customer potentially before your staff have left your customer’s premises. Efficiencies can be introduced in many other areas of your business – for example customer feedback forms, questionnaires, application forms etc. – as well as introducing a siginficant impression of professionalism and efficiency to any customer-facing roll within your organisation.

The accounting software, specifically stock control for example, can utilise PDAs for data capture where having a physical PC is not feasible. Stock checks, order packaging and deliveries can all use PDAs to record the actual transactions in real-time.

Diamond Discovery’s accounting applications are not limited to using the traditional input/output devices connected to a PC. It is possible to control the entire system from a touch screen at the point of sale, print to high-speed label printers or receipt printers and record data via a barcode scanner, card reader or RFID (Radio Frequency Identification) to ensure all aspects of your business are efficient and accurate.

Enhance your Project / Job Costing management with our integrated Web Timesheet & Expenses feature.

Site managers and project staff can enter their time and expenses directly, quickly and easily.

Project managers and administrators have up-to-date costing data with no need to re-transmit or re-key entries or chase overdue or spoiled paper or spreadsheet timesheets.

Clear and easy-to-use web entry forms encourage prompt time & expenses submissions . . .

. . . while centralised database management allows Project Administrators to control access to the web entry forms by simply entering a user name and password for the listed employee . . .

. . . and activate Projects, Jobs & Tasks for web entry simply by ticking a checkbox.

All this is easily synchronised with the web Timesheet and Expenses database . . .

Seamlessly integrate with our Project / Job Costing module to add significant value for businesses that need greater control and more timely project reporting.

Prices & Features

Accounts
£395
user/month
Business
£650
user/month
Commercial
£950
user/month
Stock Control
Purchase Order Pricing
Sales Order Processing
Job Costing
Customer Relationship Management
Foreign Currency
Fixed Assets
EPOS
EPOS Multi Site
Barcode Recognition
Barcode Printing
Data Import
Security
User Security
Multi Company
Remote and Wireless Access
Data Export
Document Export
Invoices with automatic product pricing
VAT inclusive invoicing option
Statements (Individual batch run)
Sales & Purchase Daybooks
Real-time Integrated Cashbooks
Multiple Bank AccountsOutlook
Bank Reconciliation
Petty Cash and Cash Sales
Period Accounting
Period Accounting with Cross Referenced Audit Trail
At-a-glance Icon for quick display of vital information
Sales Ledger and Purchase Ledgers
Full History Sales Analysis by Customer/Product
Sales Commission Calculations
Purchase Invoice Register
Payments by BACS
Budgetary Control and Variance Analysis
Automatic Payments & Cheque and/or Remittance Printing
User Defined Nominal Ledger Structure
Management Reports Predefined
Management Reports User-defined
Multiple Delivery Addresses
Future Postings
Last Sales Drilldown
Ledger Drilldown and Sales Invoice re-print
Produce Remittance Advices
Multiple Users
Accounts
£395
user/month
Business
£650
user/month
Commercial
£950
user/month